Latest Features

Admin users can now grant folder creation (on upload or edit) to user groups.

As well as being restricted to particular groups, you can also dictate which folder structures they can add sub-folders to.

This is configured via:

Admin > Groups > Folders

Then visit the 'Upload, edit and delete' tab to see the new option.

When you see something you like, and want to add it to a collection/lightbox, you will now see the name of the collection it will be added to (instead of just 'Add to collection'). This ensures you do not add things to the wrong collection by mistake!

We've added a host of AI features that genuinely make it easier for you to tag and find assets. 

These include:

• AI prompt led metadata. Useful for AI image analysis to generate Alt Text for example.
• AI search. Can't find things via metadata matching alone? AI can search image contents from your natural language description. Ideal when you can remember how something looked, but not what it was tagged with.
• Similar images. Simply click on this link to see similar images based on AI image analysis. Great if you want to review alternative options before selecting the best asset to use.
• Search by image. Drag and drop an image into the search bar to see if the hi res original, or a similar image, is held within your DAM.   

Read more about Asset Bank AI Features

We have launched our new Canva connector for Asset Bank, available on our Professional and Enterprise Tiers. This allows your Canva users to access all approved assets from Asset Bank, directly within Canva. Saving them time to focus on design.

Key metadata can also be configured to show within the Canva integration, ensuring users can see any critical info like expiry dates or usage rights.

Read more about our Canva integration.

Contact us now to arrange a free trial

We’ve made some thoughtful changes to the admin menu in Asset Bank to help you find what you need faster and reduce the clutter when you don’t.

Note, you may see more menu options based on your config

What’s New?

The admin navigation is now split into two clearly defined sections:

1 - Admin

This section contains tools and pages you're likely to use regularly such as External uploads, Portals, Users and Reports. It’s your go-to area for day-to-day management.

Note, the link to approve users is now a tab within the Admin > Users area.

2 - Config

This is where you'll find more advanced or occasional-use settings, like Asset Types, Download Options, and Attributes. These are the features you probably set once and don’t need to revisit often.

Alphabetical ordering

To make navigation even easier, everything is now listed alphabetically. This small change makes a big difference when scanning for items quickly or using assistive technologies.

Dashboard has moved

Finally, the Dashboard has been promoted to appear at the bottom of the main navigation. It still only appears to admin users, but is easier to access.
 

We’ve added a new type of layout for featured saved searches on the homepage, to give your content a more dynamic and visually engaging presentation. With this layout, items are arranged in an optimised grid that adapts to varying heights, making better use of screen space and eliminating awkward gaps.

Benefits:

• Maximises space: Automatically fits content together like puzzle pieces, reducing empty space and improving layout efficiency.
• Visually appealing: Creates a more modern, fluid look that enhances the visual perception of your assets.
• Increased preview size: Images in the masonry layout are three times larger than the standard photo strip, giving you more visual detail at a glance.
• Responsive by design: Adapts seamlessly to different screen sizes, ensuring your content looks great on any device.

Learn how to apply this to an existing Featured Search.

Admin users will soon be able to pick folder or category thumbnails from images already in their Asset Bank. This makes it quick and easy to keep your DAM looking the best it can be for staff and partners, ensuring you always project your brand at its best.

As part of our ongoing mission to modernise and improve your experience with Asset Bank, we’re excited to share a preview of some of the upcoming updates to the user interface. These changes are designed to make the platform cleaner, more intuitive, and easier to navigate — all while retaining the functionality you rely on.

Updated Navigation Bar

We’ve reimagined the main navigation panel to create a smoother and more modern browsing experience:

• New hover-to-expand behaviour: The navigation column now expands automatically when you hover over it — no need to click a menu button to open or close it. 
• Simplified design: Icons and layout have been streamlined for clarity and ease of use.
• New default look: The default theme now uses a clean white background with grey icons and text for a more modern appearance. If you have existing navigation theming it will remain the same.
• Responsive design: On mobile, tablet, and touch-enabled devices, a menu toggle will appear to maintain easy access.

• Menu pin: If you prefer to have the navigation open at all times, you can click the 'pin menu' button at the base of the navigation to always show it open. You can make this the default setting in Admin > System > Browse Settings > Expand nav bar by default?.
  
  

Smarter Folders Panel

The folders area has been completely redesigned to improve consistency and readability:

• Clearer titles and counts: Folder titles and asset counts now appear below the folder panel, preventing overlap with cover photos and ensuring neat alignment.
• Smart tooltips: Long folder titles will now gracefully truncate — and when you hover over them, the full title will appear in a helpful tooltip.

Refined Header

We’ve made small but meaningful tweaks to the top section of the application:

• Improved spacing: The header has slightly more padding for better logo placement and visual balance.
• Consistent actions: Elements like the lightbox, language selector, help, and profile menu now share a unified design with improved dropdowns and improved tooltip design.

Modernised Tabs

We’ve introduced a lighter and more compact style for tabbed sections throughout the platform, making navigation within pages feel more seamless and uncluttered.

Subtle UI Refinements

We’ve also made several minor enhancements across the interface to improve the overall look and feel, including:

• Typography
• Shadows and icon styling
• Colour palette updates
• Page padding
• Tooltip consistency

We believe these changes will make your day-to-day tasks in Asset Bank more enjoyable and efficient. If you have any feedback or questions once the update goes live, our support team is here to help.

Thanks for being part of the journey as we continue to evolve Asset Bank.

Admin users can now change the default session timeout for all users (the number of minutes of inactivity prior to a user being logged out). The default was 45 minutes (which seems quite short), so we've made it possible for you to extend this up to 24 hours.

Make the change in your Asset Bank via: Admin > System > User Management Settings > "Session timeout in minutes"

Photo by Aron Visuals on Unsplash

Our CI HUB integration connects your digital assets that live in Asset Bank to the applications your user make use of, including Adobe CC, Office 365, Google Workspace, WordPress, Sketch and Figma.

We are delighted to announce that our CI HUB connector has been improved. As a result of customer feedback it now includes the following enhancements:

• Display custom metadata (allowing you to see the metadata that is important to you, including copyright info, product descriptions, etc.)
• Browse by category (for Asset Bank sites with categories configured)
• Additional download sizes and formats (including full size Figma dimensions)
• Ability to filter search results based on top level folder

Read more about CI HUB V2.

The new version of the asset details page delivers functional improvements, a more modern aesthetic and leverages the full size of your screen.

Read more about the benefits of the new asset details page.

With Portals you can create mini Asset Bank sites and give access to these via a Public URL, or with an additional password step. This is great for sharing folders of content with external recipients who you do not want to give a login to.

Read more about how Portals work.

If admin users decide to make passwords for Published Collections/Lightboxes mandatory (via Admin > Collection/Lightbox Publishing Settings), then these passwords will now have to be strong, as shown below.

The Admin > Download Options area has been overhauled to make it easier to create new download options for your users.

We have simplified the UX, added better defaults, improved the language (to make it less technical) and moved the less used options under an advanced section.

We have improved the download experience making it quicker and more modern.

Read more about the benefits of Quick Download.

  Admin users can now easily create folders when browsing the folder structure in the front end interface.

You can now convert your images into WebP format which is 26% smaller in size compared to PNGs and 25 - 34% smaller than comparable JPEG images. 

Read more about how WebP format works.

You can now easily add, edit, or entirely remove the welcome text from your Asset Bank homepage. Simply click on the edit icon and you will be redirected to the relevant content page. 

To remove your welcome text section entirely, just delete the text from the content box and click Save. If you do not have any welcome text and you wish to add some then click the '+' icon in the top right corner of your homepage:

November version release includes various interface updates giving Asset Bank a fresher, modern look, improved usability and overall better user experience.

• Revamped Download Options page with a cleaner design and options to edit your usage types

• Email Templates moved to their own tab for easy access - Admin > Content > Email Templates:

• Modernised 'Manage Lightboxes' page, now with an option to easily switch between Lightboxes. The delete button was renamed to 'Delete assets' and moved lower down the dropdown to prevent confusion and accidentally deleting assets in a non-recoverable way.

• Visual rotate editor allows you to easily update your asset orientation:
  
  

We have retired legacy duplicate detection options (e.g. file size, filename) and have replaced these with an option that finds matches based on each file's unique digital fingerprint. This will also match even if the file has a different filename.

This option will replace the old, less accurate, matching algorithms on upload and in duplicate reports in the admin area.

Perceptual matching

Note, if you currently use perceptual matching on upload, this will be unaffected. (This is the option that finds duplicate images, even if they have different dimensions, filenames and file extensions - but have the same image content.)

If you have any questions then please contact us.

You can now create folders during the upload process (or when editing an asset). Just look out for the plus icon when hovering over a folder name. This is only available for users who already have folder, access level or category creation permissions. E.g. admins, org unit admins or groups who have been delegated category management.

This is an additional security feature that has been requested by many of our clients. It's now live and you can contact us if you'd like to have it activated for your account.

This will allow clients who require additional security to enforce MFA for all non-SSO (Single-Sign On) accounts. I.e. for all accounts that login with email/username and password.

Read more about how Asset Bank MFA works.

This is an improvement to an existing Asset Bank functionality that automatically removes users who haven't logged in for a certain period of time. 



Instead of deleting users in a non-recoverable way, it is now possible to automatically suspend users.

Suspended users aren't allowed to log in, do not count towards your user allowance, and can be easily re-activated in Admin > Users.

Read more about how this feature works and contact our Support team if you would like this functionality enabled.

We have changed the chequered background colour scheme to make images with transparency (especially white images) easier to see.

Photo by Aarón Blanco Tejedor on Unsplash

We are delighted to release an update to the keyword picker feature, improving the user experience and making it easier to add and remove tags.

Benefits include:

• Keywords now appear as 'tags' instead of just text strings. Making them easier to read and simpler to remove keywords you don't want.
• The keyword browse panel is now inline, instead of a separate pop up.
• The panel is more modern and simpler to read.
• You can add keywords by just clicking on the word you see in the list.

We have successfully completed code migration to the newer Google Identity Services library. The older 'Google Sign-In JavaScript platform library' is set to be deprecated after 31st March 2023.

                                                                             

Interested in making your Asset Bank log-in process easier with Single Sign-On? Read more about 'Options for Single Sign-On'.

The duplicate report now shows the exact number of assets identified as duplicates. We recommend running duplicate report regularly to make sure duplicates are kept to a minimum. 

                                     

To learn more about asset duplicates please see 'How can I identify duplicate assets in my Asset Bank?'.

Asset Bank supports Google's next-generation measurement solution - Google Analytics 4. The current version (Universal Analytics) will no longer be supported as of June 2023.

                     


If you want to configure Google Analytics, then please see our "Adding Google Analytics to Asset Bank" support article.

Prior to this improvement, Asset Bank URL may have been lost and users were redirected to the home page after log-in. The URL is now retained and users always land on the desired page once signed in via SSO.

                                                                   
                                                                                              Icon made by Freepik from flaticon.com                         

Interested in making your Asset Bank log-in process easier with Single Sign-On? Read more about 'Options for Single Sign-On'.