What is External Uploader?
External Uploader allows admin users to send out upload links to external contributors who can then transfer files to them. The admins can then decide which of these files to keep and can then add them to Asset Bank, applying metadata as they do so. This is often used for external photographers, who may not use Asset Bank regularly enough to warrant giving them an account.
How does it work?
The 'Invite external uploaders' link in the top right of the page generates a URL to the external uploader page which can then be copied and sent to your contributors. Please note that each Asset Bank user will have a unique URL linked to their account.
Anyone who follows that link will be taken to an Upload page where they will be prompted to input their email address. This identifies each contributor to administrator users when they review the uploads.
Files can be drag and dropped into the uploader window or the contributor can browse their computer for files from a pop-up window. Thumbnail files are generated for each asset at this stage and the contributor can choose to remove files that may have been accidentally uploaded if necessary.
Contributors will need to ensure that they click "Finish Upload" to complete the process. They will see confirmation of the upload.
When new assets have been uploaded administrator users with system notifications switched on will receive an email alert. The alert contains a link to the Admin > External Uploads screen where they can review the uploaded assets. N.B. assets added via the external uploader are automatically cleared after 30 days if not approved, if this occurs assets will need reuploading accordingly.
With one or more assets selected you will have the option to delete the assets or edit the metadata and complete the upload. If your Asset Bank has Asset Types enabled and configured you will be prompted to select an Asset Type before adding the metadata, similar to a normal upload.
When External Uploader is enabled an "External Uploader" Folder (or Access Level for legacy customers) is created and is only visible to administrator users. You can update Permissions for this folder if you wish to make it visible and/or editable for other user groups.
By default all externally uploaded assets are uploaded to External Uploader folder/access level. However, you can choose a more appropriate folder/access level during the bulk update process by choosing to 'replace' the folder with another.