Asset Bank's agreement functionality enables users to choose a textual usage agreement for each asset, to specify its usage rights. These agreements have to be consented to before a user can download or use the asset.

When this functionality is enabled assets can be assigned to one of three states, 'restricted', 'agreement applies' and 'unrestricted':

1. Restricted - assets are highlighted in red in search/browse results. The level of restriction of these assets is controlled by the application settings and includes the ability for non-admin users to be blocked from downloading them or seeing their preview images.

2. Agreement applies - assets are highlighted in yellow in search/browse results. These assets have an agreement associated with them that users have to confirm that they consent to (by clicking a checkbox) prior to downloading. The agreement attached to an asset is selected by an editor/admin user on the edit or upload page. The uploading user can select from a pool of existing agreements (created in the admin section) or, if they have permission to do so, can decide to create a new agreement specifically for the asset. The agreement is a text description of how the asset can be used if it is downloaded.

3. Unrestricted - assets are highlighted in green in search/browse results and are available to view/download for any users that have the right to do so (based on their permissions).

Please note that the search results do not have to be ‘colour-coded' as described above - this can be controlled by the CSS.

To enable Asset Bank's ‘agreement' functionality, change the following ApplicationSettings.properties setting to 'true':

agreements-enabled

Once the change has been made, you will then need to re-start your Asset Bank web application for this change to be applied.

You will then be able to create the ‘agreements' in the admin area:

Admin > Agreements

Searching

Agreements text can be searched only from the advanced search page. The setting that controls this:

# Is agreement text searchable via the advanced search page? Can be 'true', 'false' or 'admin'
can-search-agreements=false