Often clients will have images that contain members of the public or other third parties that need a corresponding model release form that says they are happy for their image to be used.

Asset Bank can help manage this process, and benefits include:

• A direct link between the model release forms and the photos they relate to
• Options to decide who can see the actual model release forms (e.g. admin only) 
• An optional expiry date that will hide the photos when the date arrives
• An optional alert to admins upon expiry (to allow them to archive or delete as required)
• An easy way to find all photos of an individual who has since removed their consent, making it easy to delete these files

Model Release forms: utilising Asset Type parent-child relationships

With Asset Types enabled, you can have parent-child relationships between images and the relevant model release forms. The asset type that you set up for your model release forms can have a different set of attributes (often less than the photograph) and you can control whether these consent form assets are returned in searches (i.e. you may only want these to be seen in relationship with the image they are connected with, rather than in search results).

Furthermore, you can set expiry dates for either the consent form (e.g. if the person in the image has only given consent for a certain period of time) or parent asset (e.g. the image). When either is reached it is possible to automatically expire both the image and model release form - this is controlled in the "edit rules" section of the Expiration Date attribute.

What it looks like in practice:

A release form is a child asset that is a separate Asset Type

You can control whether parent/child assets are automatically expired when a date is reached

Benefits:

• Easy to set up this new Asset Type and relationship between parent and child.
• Can have fewer metadata fields for the release form Asset Type, making it easier to attach (i.e. less data to input). This is especially relevant if you have lots of mandatory attributes. 
• Can have multiple relationships between release forms and images (i.e. rather than just a one-to-one relationship).
• Can optionally force the release form to be downloaded when the parent asset is downloaded.
• Can remove the release form Asset Type from search results (i.e. you only see them when you browse to or find the parent asset).
• If the release form has an expiry date, then this can be set at upload and when it is reached it will expire the parent asset also (i.e. the image that the person is in).

Considerations:

• You need a Professional Licence or the Asset Types add-on to use this functionality.
• You need to create the new Asset Type for Model Release forms before you upload your release forms as it is not possible to edit an Asset Type on files that have already been uploaded.  

Understanding the Child / Parent relationship depending on your use case

Simplified Asset Relationships

We have made the assignment of Asset Types even easier. This article explains the changes and provides examples of usage.

For further details on these options or further advice on getting the best release form solution for you, please get in touch with our team.