How to add, amend and delete usage types

To add a usage type

• From the menu click Admin – Download options, you will be taken to the Download Options screen;

Fig 2 - Download Options Screenshot

Click Add New Usage Type and fill in the form fields; 

• Usage type name - this is required, and will be shown in usage type dropdown list on the download page.
• Applies to - select whether this usage type applies to images, videos, audio files, files (e.g. word documents, spreadsheets etc) or all media types.
• Reason for download - ticking this box will give your user the opportunity to provide further details of how they are going to use the asset.
• Make this mandatory - ticking this will mean your users have to provide further details of how they are going to use the asset before they can proceed with the download.
• Original file - ticking this box will give your users the option of downloading the original version of the asset when they select this usage type. This should be set to true if you are configuring a Usage Type called, for example, 'High Res (original)'. See Setting up a 'High Res' Usage Type (as a download option)

Advanced options

• Image Download Tab - the download asset page often has both a simple download options and an advanced download options tab. Specify here which this usage type should appear in (or both). (Note: If you allow users to see the advanced download tab they will be able to set their own size and format for the asset overruling any settings you may have created.)
• Download Message - when a user selects this usage type a message will appear below the dropdown containing whatever is typed in here.
• Additional options:

Is considered high resolution - this ties in with the sizes associated with the usage type. Tick the box if you want to classify assets with this usage type as high-resolution. You can then modify group permissions to restrict certain users from being able to freely download such sizes. It is possible to have multiple nested high-resolution usage types.

Show formats on export - whether to show the usage formats from this type on the export page (the formats are provided as resizing options for users that want to include images in a native Excel 2007 format export, only formats that convert to JPEG or PNG will be included in the list of ones available on export)

Can download as PPT/PPTX - this is a feature that allows users to download the images in their lightbox as a PowerPoint presentation file. For more details see 'Download lightbox as a PowerPoint file'.

Hide download in Asset Usage (shown on Asset Details page).

• Click Add – You have created your new usage type. This is enough to help enable you to generate reports for this usage type. Now if you want to set the size and format of the assets people download for this usage type you should move onto ‘How to add and amend usage type sizes’.

• To edit, move or delete usage types
• To edit a usage type
  • Click [edit] next to the usage type.
  • Your usage type details will appear in the form at the bottom of the screen.
  • Your usage type details will appear in the form at the bottom of the screen.
• To delete a usage type click [X] next to it.
• To move your usage types click the [up] or [down] links next to it.
• To create a hierarchy of usage types, that is a type within the usage type click [open].
  • The usage type will then open.
  • You can create subtypes within this ‘parent’ usage type in the usual way.
  • Creating a hierarchy of high-resolution usage types will allow you to give users access to multiple high-resolution usage types via a single approval request