Asset Bank has a number of sorting options that allow users to order the assets they see when searching or browsing. These options are a mix of attributes such as ID, Date Added and Title or useful metrics such as Number of Views and Number of Downloads.

The default sort order for search results is Keyword Density (which brings back the most relevant matches) and the default for browsing is the asset ID, showing the user the most recent assets added to a particular folder.

Users can change the sorting method using the 'Sort by' dropdown, displayed in the top-right of browse and search results pages. There are also options to change the sorting order to ascending or descending.

If you wish to add attributes to the sorting options or change the defaults, the instructions below explain how.

How to add an Attribute Sorting rule

• Navigate to the Admin > Attributes > Sorting area and you will see two tabs, Search Ordering and Browse Ordering.

• Select the ‘Search Ordering’ or ‘Browse Ordering’ tab.
  • Search Ordering applies your changes to the results when a user searches assets using Quick or Advanced Search.
  • Browse Ordering applies your changes to the results when a user browses through categories.
• Complete the Attribute Sorting form, the fields are;
  • Sort field - the attribute you wish the results to be sorted by.
  • Sort type – how that field will be ordered, it will be sorted either alphanumerically or by date.
  • Reverse sort - select this if you wish to reverse the sort order e.g. If Alphabetical it would be Z – A instead of A – Z.
• Click Add, your sort criteria rule will appear in the list above the form.

How to edit, delete and move Attribute Sorting rules

• You can add other sort criteria by repeating the process above. This would mean that the results would be sorted according to the first rule in the list and then within that, by the second rule in the list.
  • e.g. In the example Attribute Sorting screen shown above you can see that 2 sorting rules have been set. In this instance the results would be displayed according to the date they had been added to Asset Bank. If 2 assets had been added on the same day they would be ordered alphabetically by the username of the person who had uploaded them.
• To change the order of the sort rules click the [up] or [down] links next to them.
  • If we were to change the order on the screen shown above, assets would be sorted alphabetically by the username of the person who has uploaded them. If two assets had been uploaded by the same person they would be ordered by the date on which they were uploaded.
• To delete sort criteria click [x] next to it.
  
  

  Note: When you have added all your sort criteria you must click ‘re-index existing assets’. This will apply your criteria to the assets in the system.