Managing how a user sees assets
Asset Bank allows you to manage both attribute visibility, and the order in which they appear, for various areas (e.g. the asset page itself, advanced search, browse result panels, etc.).
You are able to configure which attributes are displayed and in what order for each of the available areas in the Display Attributes tab of the Attributes section. The available areas are...
- Browsing (including the three different views - panel, list and compact)
- Searching (including the advanced search page, the search builder page, the quick search on the home page, the search results page and the filter on the browse category and search results pages)
- Workbench (if enabled)
Select the area you want to change via the tabs on the page. Note, any areas of the site that don't have their own explicit tab in this area will use the same display attributes as the ones defined for Search.
If you have Asset Types enabled and your Asset Bank is on version 3.1574 or later then you also have to option of defining which attributes show on the view and edit asset pages for each individual Asset Type. On the relevant tab you will see a button which reads 'Enable a separate attribute list for each Asset Type'. Clicking this creates a separate display attribute group for each of the current Asset Types in your Asset Bank. The attributes in these groups are initially determined by the current attributes in the view or edit group but after the separation they can edited independently via the drop down which will appear. The original default group is kept and used to determine the attributes for any new Asset Type you add to your Asset Bank and you can return to using a single display attribute group for all asset types by clicking the button next to the drop down.
Within each section, you can use drag and drop to determine what order the attributes are displayed in. Click [x] to remove an attribute from any display list.
When adding or editing display attributes you can configure the following:
- Add an attribute to display - Select an existing attribute that you want to be displayed in the relevant area.
- Max display length? - This is useful for preventing potentially long attribute values (e.g. values for the 'Description' attribute) from overflowing the asset panel on the browse and search results pages. If, for example, you were to set the max length to 50, then any values exceeding 50 characters would be truncated and have a '...' added to the end.
- Show attribute label? - If this is ticked the label and value will be displayed (e.g. 'Title: My image title' as opposed to just 'My image title').
- Is Link? - Ticking this will make the attribute value display as a link to the view details page of that asset.
How to amend which attributes a user sees on 'asset panels'
'Asset panels' contain a thumbnail of the asset along with a sub-set of metadata, usually asset ID and 'Title' attributes. These panels are visible when browsing categories, looking at search results or viewing assets in your Lightbox.
So in order to set these, just find the relevant areas in the Display Attributes page. Specifically:
- Browsing (both panel and list view)
- Searching > Search Results
Additional control over asset visibility
You can manage which attributes different users can see according to the groups they are in. Learn how by reading about Attribute Visibility in the Groups section.
Note that certain Display Attribute Groups (e.g. Browsing, Search Results, Lightbox) ignore attribute visibility and as such will always display their attributes.
More attribute related functionality
Highlighting a specific attribute on asset view page
Click  next to the relevant attribute.
Select the ‘Highlight on view’ tick box.
Click Save, your attribute will appear in bold and surrounded by a red border as shown below.
Grouping attributes together on the asset view screen
You can structure you attributes by creating a group heading and placing relevant attributes under that heading. The heading will appear as an expandable section.
Click 'Add a new group heading', you will be taken to the Add Attribute Group Heading screen.
Complete the following fields.
Label – the name of your group heading.
Show open on view – select this if you would like your expandable to section to be open when the user first sees the screen.
Initially visible to – this field allows you to select whether your heading is visible to public or logged in users. As with all other attributes, their visibility to other groups is adjusted in the Attribute Visibility functions of individual groups.
Click Save. You will be taken back to the Manage Attributes screen, your group heading will be visible at the bottom of the screen.
You can now go to the Display Attributes page and move the heading so that it appears in the correct position
When users reach the asset view page, they now see the group heading with the relevant attributes listed underneath as shown in the example below.
How to display an attribute at point of download
On the Manage Attributes screen, click  next to the relevant attribute.
Select the 'Show on Download' tickbox and click save.
The field will be visible when a user downloads the asset as shown in the example below (where we have chosen ‘Title’ to be displayed).
Note: you can show multiple attributes at this stage. Clients sometimes use this to re-enforce any usage rights that accompany a particular asset. For example, ‘Internal use only’.