Assets in a Collection/Lightbox can be published, which gives you a link that you can send to an external recipient. You can also add an optional password for added privacy. This is a great way to share collections of assets with third-parties without the need for them to have a login.

Published Collections/Lightboxes will have the site branding applied, and configuration options include:

• What sizes to make available (e.g. original, web sizes or thumbnails)
• If a password should be added or not
• What the expiry date should be 

Admins can also decide which attributes will be visible on a published collection/lightbox.

As users can create multiple collections/lightboxes, they may also have multiple published collections/lightboxes.

To get started, add some assets to a collection/lightbox, open the lightbox and click on the 'Publish' link.

The next page will ask you to provide an optional password for your published collection/lightbox, an optional expiry date, along with the ability to choose from download options you have configured for use with this feature.

When viewing a published collection/lightbox, you may download all the assets within it as a single compressed .zip file, or individually by selecting an asset and choosing a size that has been allowed for download. 

Adding/Editing Download Sizes

To change downloadable sizes available to published collections/lightboxes, create a new Usage Type, name this 'For Published Collection/Lightbox Use' and configure it with all the Usage Type formats you need for this purpose.

Afterwards, navigate to Admin > Publishing > Collection/Lightbox Publishing Actions > Edit collection/lightbox publishing template, click the dropdown next to 'Usage Type for Resizing', then save.

View Only Published Collections/Lightboxes

When generating a Published Collection/Lightbox, you have the option to untick all of the download size pre-sets in order to generate a collection/lightbox that is view only, with no download options.

NB.: View Only Published Collections/Lightboxes will only work once you have added Download Usage Type for Lightbox publishing as per "Adding/Editing Download Sizes" above.

Changing Visible Metadata

As Published Lightboxes are publicly available, you might want to ensure that assets in them do not include any sensitive metadata. You can change the metadata shown on your published lightboxes within Display Attributes.

For the individual view asset pages within a Published Lightbox, navigate to Admin > Attributes > Display Attributes > Publishing > Published collection/lightbox view asset 

Add attributes from the right-hand dropdown selection tool. You may also remove any attributes which you do not want to appear on this page.

Note: this page does not control which attributes are shown on the asset panels when browsing a published lightbox; those are controlled within Admin > Attributes > Display Attributes > Publishing > Collection/Lightbox

Watermarks

Watermarks can be applied to Published Collections/Lightboxes in various ways. Browse to Admin > Publishing > Collection/Lightbox Publishing Actions > View/Edit Watermarks. On the next page you'll find the default watermark that applied to this feature on your site. If no watermark is configured, or if you'd like to create a new one, you can do so by clicking Add a new watermark >>

Multiple watermarks can be configured for a single Published Collection/Lightbox, within the thumbnail images, asset view pages or downloads.

Please note that updating the watermark settings here can only be done by administrators of the system, and the new configuration will be applied to all existing and future Published Collections/Lightboxes.

Expiry Dates

Asset Bank sites that are hosted on our Cloud servers have a default expiry date for Published Lightboxes of 30 days. However, a system change can be made in Admin > System > Collection/Lightbox Publishing Settings to adjust this duration to suit your needs.

Making changes to a Published Collection/Lightbox

When you make a change to your Lightbox in Asset Bank the published lightbox is not automatically updated - this is to ensure that the published version remains the same and you cannot accidentally have more assets published than you anticipated.

If you've made changes to any of the above settings (i.e. password, selected assets, etc.) then you can use the "republish" option to update your Lightbox with the latest set of information.

Collection/Lightbox Expiry

You can change the default maximum expiry date for your Published Lightboxes in Admin > System > Collection/Lightbox Publishing Settings.

Controlling asset privacy

When publishing a collection/lightbox you are choosing to generate a publicly accessible URL to the assets within the given lightbox. This URL is constructed in such a way that it is not "guessable", although we do recommend that you use the password protection function if there are any sensitive assets within the collection/lightbox. The password should be transmitted securely in a separate message to the lightbox URL in order to minimise the risk of interception. It is possible to restrict which groups have access to the 'publish collection/lightbox' feature when creating or editing a group.