A full overview of saved search functionality is given here in the general online help.
As an admin user however there is some extra functionality available to you that allows you to set up saved searches that are visible to all users in the system.
When creating or editing saved searches you will see a couple of extra options, when first saving a search. Once selected, the type can't be changed. The types are listed below;
- Personal - this a personal search that only you can see. Selecting this also gives you the option to "Show on homepage" which gives you a link on your homepage that runs the Saved Search - this option is effectively what non-admin users are allowed to select.
- Recommended - this is similar to a Personal search, show on the homepage, except it is for all users.
- Featured - a featured search appears as a (limited) set of thumbnails on the homepage for all users. It also allows a description to be added, that will appear when the user clicks through to the full saved search results page. In more recent versions of Asset Bank the recently added assets shown on the homepage are provided by a featured search that will appear in this list.
Figure 1 - a Featured Search appearing on the homepage for all users.
Saved search alerts:
When users are setting up saved searches that can optionally select to be notified via email about any new assets that are added to the search.
The period that these notifications are sent out is defined in the saved-search-alert-period application setting (simply set this to the number of hours between settings being sent).